A project management office, known by its acronym OGP, is of great importance in the development of a company. Especially in a business environment that is constantly changing, where the application of new ideas is essential for growth.
Indeed, proper organization and distribution of tasks can increase the chances that a given project will be successful. That is the task of a PMO, which will also give reports to the executives and to all those involved in the process. In this way, transparent development is ensured. But, How much do you know about these offices?
What is a project management office? An OGP
It is the sector or department of a company whose task is project management by unifying processes and increasing performance. All this, with the aim of improving efficiency, thus achieving better results in the final product.
Therefore, a PMO will be in charge of managing project documents, defines good practices, monitors data and trains staff.
Likewise, a project management office reports on every detail to those involved in the project, marking the progress that has been made. In that sense, it gives priority to those ideas that are much better suited to the needs of the company.
Their presence is usually more than anything in large companies, which require a high level of organization to be able to manage the resources they have. However, a trend is emerging in SMEs that integrate this type of service within their operations. This is, in large part, because of the results it guarantees.
If you want to know more in detail about how an OGP works, We invite you to read carefully the following infographic:
Infographic provided by Wrike – Project Management Tools
Presence of PMOs in the world
These types of offices are being implemented more and more, just as they acquire a mandatory character due to the capacities they possess. In that sense, an OGP begins to be the difference between a company that can be successful, and one that is not.
30% of companies that still do not have a project management office have at least plans to integrate it in the coming years. Its presence in large companies has grown from 11% to 80% from 2000 to 2012.
For this reason, it is expected to continue to grow by leaps and bounds, especially considering the integration of technology as a determining factor. In other words, it improves both the implementation and organization processes.
The PMOs are present mostly in companies in the health and finance sectors, with an approximate 93% presence in these areas. This is followed by the IT industry, with 85% integration of a project management office. Finally, there would be the field of construction, with an existence of 78%.
This data is from a few years ago, so today its integration should be much greater in any business sector. Definitely, PMOs are necessary for the growth of industries in general.
How do they work?
Their main objective is to meet the needs of the company, and they will not stop until they achieve it. In other words, they will continue to carry out actions that promote efficiency and increase performance in every way.
In addition, they have the characteristic that they adapt perfectly to the estimated budget, without requiring more than that limit. Indeed, 28% of the projects that are part of the PMOs are completed with the amount of money established at the beginning. Thanks to that, they also allow the company to save on unnecessary expenses.
That way, the company can use the funds in a better way, allocating them to improve other internal departments. Or they can even continue to invest in the growth of the project management office that will benefit business development.
All this results in a very low margin of failure, which greatly improves productivity. Likewise, in the process they guarantee the total satisfaction of the client’s objectives.
With this we conclude the article, we hope it has been of great use to you. Remember that the implementation of a Project Management Office (PMO) is ideal within any sector. Above all to maintain the satisfaction of internal customers and top executives. In addition to this, it helps foster and improve the company’s own agility. Don’t think twice and implement an OGP within your business.